Skip to main content

The New Form I-9 and How to Properly Use It!

On March 8, 2013, USCIS announced that all U.S. employers should begin using Form I-9 [with a revision date of “(Rev. 03/08/13)N”)] to comply with their employment eligibility verification responsibilities for NEW employees.  The revision date is located in the bottom left-hand corner of the form.  


Here is a PDF version of the new Form I-9.  After May 7, 2013, all prior versions of Form I-9 can no longer be used and employers who fail to use the new Form I-9 will be subject to all penalties, as enforced by U.S. Immigration and Customs Enforcement (ICE) and the U.S. Department of Justice (DOJ).  

The key revisions to the Form I-9 include:
  • Adding data fields, including the employee’s foreign passport information (if applicable) and telephone and e-mail addresses.
  • Improving the form’s instructions.
  • Revising the layout of the form, expanding the form from one to two pages (not including the form instructions and the List of Acceptable Documents) with the employee filling out the first page and the employer filling out the second page.

In response to this announcement, we urge employers to follow these recommendations:
  1. Immediately familiarize yourself with the new Form I-9, including the official instructions attached to the form.
  2. Identify an individual or a team within your organization who will be responsible for overseeing your organization’s transition to using the new Form I-9, including modifying existing policies and procedures as necessary.
  3. If your organization is utilizing electronic Form I-9 software to manage the Form I-9 process, begin working immediately with the software developer or vendor to make sure necessary updates are made and implemented timely.
  4. Do not require current employees for whom there is already a properly completed Form I-9 on file to complete the new Form I-9 (Rev. 03/08/13)N unless re-verification applies.  Also keep in mind that unnecessary verification may violate the anti-discrimination provision, which is enforced by DOJ’s Office of Special Counsel for Immigration Related Unfair Employment Practices.
  5. Now is an excellent time to conduct an audit of your organization’s I-9 forms to assess compliance and to identify corrections that can be made to limit potential liability.  It is essential that you utilize the services of an attorney who has experience conducting such audits.
The most complicated one-page government form has now been "improved" by making it a 2-page form.  Don't neglect or delay your organization's implementation of the new version of the I-9 form and don't underestimate the importance of making sure your organization is complying with this important regulation.

Comments

Popular posts from this blog

If You Are An Immigrant (even a US Citizen), Here Are 9 Things You Should Know

Are you a Naturalized U.S. Citizen, Lawful Permanent Resident, Visa Holder, or an Undocumented Immigrant? We recommend you take the following steps to protect yourself in our current version of America.
The last couple of weeks have reminded immigrants, even naturalized U.S. citizens, that they were not born in the United States. Our office has received countless phone calls, emails, and social media messages from people worrying about what their family’s future in the United States holds.
Most people want to know what they can do now to protect themselves from what promises to be a wave of anti-immigration activity by the federal government. Trump's Executive Order on Interior Enforcement has some provisions that should make most Americans shiver.  We recommend the following actions for each of the following groups:
Naturalized U.S. citizens. In particular if you have a foreign accent, and you are traveling within 100 miles of any US Border (including the oceans), we strongly rec…
Si usted es inmigrante (incluso un ciudadano de los EE.UU.), aquí hay 9 cosas que usted debe saber.

¿Es usted un ciudadano estadounidense naturalizado, residente legal permanente, titular de una visa o inmigrante indocumentado? Le recomendamos que tome los siguientes pasos para protegerse de nuestra versión actual de América.
Las últimas semanas hemos recordado a los inmigrantes, incluso a los ciudadanos estadounidenses naturalizados, que no nacieron en los Estados Unidos. Nuestra oficina ha recibido innumerables llamadas telefónicas, mensajes de correo electrónico y mensajes de medios sociales de personas preocupadas por el futuro de su familia en los Estados Unidos.
La mayoría de gente quiere saber qué puede hacer ahora para protegerse de lo que promete ser una ola de actividad anti-inmigración por parte del gobierno federal. La orden ejecutiva de Trump sobre la aplicación de la ley interior tiene algunas disposiciones que deberían hacer temblar a la mayoría de los estadounidenses. …

The DOJ Raised The Penalty Fee for Immigration Law Violations--Including Employer Sanctions

The Department of Justice announced an increase in fines for violations of the Immigration and Nationality Act, as the pertain to those sections that account for fraud, document abuse, and unfair immigration-related employment practices. While this is only an adjustment for inflation, it brings home the point that that poorly or incorrectly completing immigration forms, like the Form I-9, can lead to very costly fines from ICE and the Immigration Court. If you have any questions or concerns about I-9s in your company, please call the attorneys and Kuck Immigration Partners.  We have decades of experience representing employers in the ICE and DOL immigration investigations.  You can reach us at 404-816-8611 or at ckuck@Immigration.net.  




U.S.C. citation

Name/description

CFR citation DOJ penalty assessed after 8/1/2016 ($) 1 DOJ penalty assessed after 2/3/2017 ($) 2 8 U.S.C.     IRCA; Unfair immigration-related employment practices, document abuse (per individual discriminated against).     …